Attendance - Adding a “Not Required At School” Code

There are times when you wish to mark a student as being “not required” at school so  they do not show up as being either present or absent. When you create this code, students marked with it will have their half days at school adjusted to reflect a lesser number of days attending. This can be used when senior students start later than junior students, or when Pre-Schoolers/Kindy students are only booked in for particular days.

Below is an example for Australian Schools (not marked absent is considered as present in Australia, in New Zealand, the roll will need to have been marked as present):

A year 4 student starts school on a Monday and is present all week. By Friday, they will be shown as being present 5 days of 5.

A year 10 student at the same school is scheduled to start Wednesday. If no roll marking takes place, they to will show as present 5 days of 5.

If the above year 10 student is marked as “Not Required At School” for Monday and Tuesday, at the end of the week they will show present 3 days of 3.

To create a “Not Required at School Code”, go to 

Path: Attendance Management > Attendance Codes

Please Note: Before clicking import from file take a photo. This is because you don't know if anyone has made changes before and not followed process. When you click on 'Import from File' it will override what you currently have and it may be wrong. Once you have compared the two and you are happy they are the same you can proceed to add or edit a code.

Click on 'Import from File'

Click on 'Create New Code'

This will take you to the following screen.

Please be aware that New Zealand and some Australian states have mandatory codes. Please consult with the relevant Education Board before creating this code.

When you are happy with your codes refresh the screen and then Click on 'Overwrite DB and File'. Then Click on 'Import from File' again to check that the codes have been saved properly.

Then Click on 'Import from File' again to check that the codes have been saved properly.