Steps to get a report for the Commonwealth Census from Staff information stored within PCSchool
Note: For Cloud Schools - Step 1 & 2 have been done
Step 1: You should be on Finance Version 2018.0.303
Select Help > About
If you are not on this version get your IT to take the latest Followup and place on the server - this will update all computers.
Step 2: Spider version 2020.07.23.0727 - will update the report to the current report (at the bottom right hand side of your log in back it will show you the version you are on) e.g.
if you are not on the current version of Spider you can Download the new Census Report
Download this report to do the Census for Staff
Extract the report to your Server…PCSchool\Reports\SQL and replace with the new report.
Step 3: Run the report
Path: Back office > Payroll > Staff Reports
| 1. | Staff Codes | Leave blank for all staff - if names appear here blank out |
| 2. | Print which Status | Select [All on File] |
| 3. | Report Style | Census_Staff (the name might vary to how it was set up) |
| 4. | Output destination | Select [Print to Window] |
| 5. | [Print] |
The report will show as follows:
| 1. | Current Teachers | Status = T |
| 2. | Teacher (Non Curric) | Status = t |
| 3. | Current Employee | Status = C ....etc |
| 4. |
Double click on each of the headings to call up the report as per screen shot. |
|
Example of a few of the groups:
(Current Employees report)
If your data is not correct you can fix as follows:
Ethnicity for staff is drawn from from the Staff file as per screen shot:
Freedom schools:
Path: Spider > Freedom Staff Management >Origin and Ethnicity
From Back office > Curriculum or Finance > Staff View> Ethnicity tab
FTE (Full time & Part time Staff)
The information for FTE is pulled from these fields:
For Freedom Schools
Path: Spider > Freedom Staff Management >Work
From Back office > Payroll > Payroll Employee View
Staff Status (Current Teacher, etc)
The information for Staff Status is pulled from these fields:
For Freedom Schools
Path: Spider > Freedom Staff Management >Work
From Back office > Payroll > Payroll Employee View
Step 4: Enter the information in to your Government site
How to set up the Report - if required:
Path: Scholastic > Report Alias Settings
Set up new report as per screen shot
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