PCSchool is in the final stages of accreditation and is on-track for the 1st July release.
Prerequisites:
Spider – Your school will need to update Spider to the appropriate version 2018.07.13.5
(how to check: open your Spider and sign in then hover over My Portal –(as per screen shot) this will show you the version number e.g. this is spider version 2018.05.16
Please ensure you are able to log into your Spider as this is where the upload process will take place.
Backoffice PCSchool – Path: Finance > Help > About
You will need to be on Version 2018.0.0.106 or higher – if not get your IT department to update from our website
Check Tax tables:
That you have the correct ones – the HELP #6 should look like screen shot below – if not email PCSchool help@pcschool.net
ATO – How to do single touch upload to the ATO
Download Link - Attached Manual
Notes:
Employees without a Tax File Number:
Recently a school tried to submit a number of student workers without a Tax File Number and because of this could not submit STP. The advice from the ATO was that where an employee does not have a TFN then enter the number
333333333 for those employees and that will enable the submission to proceed.
New Pay Codes required – for Terminations, Working holiday maker and Foreign Employment, Independent Contractor
We suggest you go through your payroll codes and change or set up the codes you require.
Important: If you have you logo on your payslips or a special designed payslip theses will have to be altered to pickup the new codes (not urgent if not using Working Holiday makers, Independent contractors etc – but Termination they will need to be changed) – please email us a copy of your payslip to alter.
Note: For Termination codes you will need to adjust your current ones or set up new codes (you will probably not use all of them so wait until you have a termination to set these up.)
Also for Termination, Working holiday maker, Foreign Employment, Hire Firm , Independent Contractor – you will have to enter in the gross payment then a line for the Tax – this will be covered further in the manual.
Path: Payroll > System > Payroll Control Files – #2 Pay Codes (Tab 2)
Allowances
| Pay Type: | Description | Location on Pay Summary |
| AB – Allowance Before Tax | Allowance Received before Tax is calculated; Tax is then calculated on the Pay plus the Allowance, this will increase the employees Gross Pay and tax paid.
Note: Each Allowance will have to have their own heading (so it appears in the correct place when uploading to the ATO ) example: Car allowance Transport allowance = Award transport payments up to reasonable amounts Laundry allowance Meals allowance= Award overtime meal allowance. Travel allowance = Domestic or overseas travel allowance above the reasonable limit and all overseas accommodation allowances. Other allowance = All other allowances for expected deductible expenses. |
#2 Allowances claimable
|
Deductions for Union or Fees (Deductions after Tax) or (Deductions before Tax)
| Pay Type: | Description: | Location on Pay Summary: |
| DA – Deduction After Tax | Deduction made After Tax has been calculated; used for such things as payments for Tea money or Canteen purchases.
If Union/Prof fees you will need to have a new code set up. |
#3 – Union fees/professional association fees or if
#0 Does not Appear – Otherwise it would not normally effect |
| DB – Deduction Before Tax | Deduction made before Tax is calculated; used for Fringe Benefits agreeable deductions in pay in exchange for other expenses i.e. school fees
If Union/Prof fees you will need to have a new code set up |
#3 – Union fees/professional association fees or if
#1 Gross Pay
|
Worplace Giving
| Pay Type: | Location on Pay Summary: |
| PG – Payroll Giving _ | -#6 Worplace Deductible Giving |
Termination
A code that identifies the reason for the Employment Termination Payment (ETP) being made
ETP made because of one of the following: early retirement scheme, genuine redundancy, invalidity, or compensation for personal injury, unfair dismissal, harassment, or discrimination
With Termination you will now be able to pay from PCSchool when doing your payroll.
You will have to create the codes you require
and also manually work out the tax that you will have to pay on the Termination codes you are using (refer to the ATO site for help with this or your Accountant). Note you will also have to create the line for the PAYG tax on that Termination.
| Pay Type: | Description: | Location on Pay Summary: |
| GT – Termination PAY PAYGW Tax | #23 Termination Pay Tax |
| LT – Termination Pay Taxable Component | A code that identifies the reason for the Employment Termination Payment (ETP) being made.
= ETP made because of one of the following: early retirement scheme, genuine redundancy, invalidity, or compensation for personal injury, unfair dismissal, harassment, or discrimination. O = Other ETP not described by R R = ETP code R payment received in the current year and received another ETP (code R or code O), or a transitional termination payment, in an earlier income year for the same termination of employment. P = ETP code O payment received in the current year and received another ETP (code R or code O), or a transitional termination payment, in an earlier income year for the same termination of employment. D = Death benefit ETP paid to a dependant of the deceased. B = Death benefit ETP paid to a non-dependant of the deceased and a termination payment was made to the non-dependant in a previous income year for the same termination. N = Death benefit ETP paid to a non-dependant of the deceased |
B= #19 – ETP Type B
D= #18 – ETP Type D (Death)
O= #15 – ETP Type O (Pay in Lieu)
P = #17 – ETP Type P
R= #14 – ETP – Type R (Early Retirement, Redundancy)
S= #16 – ETP Type S
T=#11 – Lump Sum A (Type T) Not Genuine Redundancy, Invalidity or Early Retirement
|
| LU – Termination Lump Sum (A) | The amount paid for unused long service leave that accrued after 15 August 1978 but before 18 August 1993; unused holiday pay and other leave related payments that accrued before 18 August 1993 or unused long service leave accrued after 17 August 1993 or unused holiday pay or related payments, where the amount was paid in connection with a payment that includes or consists of a genuine redundancy payment, an early retirement scheme payment or the invalidity segment of an employment termination payment or superannuation payment. | #4 – Lump Sum A (Type R) Genuine Redundancy, Invalidity Or Early Retiremet
#11 – Lump Sum A (Type T) Not Genuine Redundancy, Invalidity Or Early Retirement Scheme
|
| LU – Termination Lump Sum (B) | The amount paid for unused long service leave that accrued before 16 August 1978 | #5 Lump Sum B
|
| LU – Termination Lump Sum (D) | The amount of genuine redundancy payment or early retirement scheme payment below the tax-free threshold | #7 Lump Sum D |
| LU – Termination Lump Sum (E) | The amount of back payment received including salary or wages that accrued in a period of more than 12 months before the date of payment.
|
#8 Lump Sum E |
| NT – Termination Pay Non Taxable | The tax-free component is nonassessable and non-exempt income, that is tax free income | B= #19 – ETP Type B
D= #18 – ETP Type D (Death) O= #15 – ETP Type O (Pay in Lieu) P = #17 – ETP Type P R= #14 – ETP – Type R (Early Retirement, Redundancy) S= #16 – ETP Type S T=#11 – Lump Sum A (Type T) Not Genuine Redundancy, Invalidity or Early Retirement |
Specified Payments
| Pay Type: | Description: | Location on Pay Summary: |
| PS – Other Specified Payments | The total income received, including tax withheld, for:
– tutorial services provided for the Indigenous Tutorial Assistance Scheme of the Department of Education, Science and Training – translation and interpretation services for the Translating and Interpreting Service of the Department of Immigration and Multicultural and Indigenous Affairs – income as a performing artist in a promotional activity |
#26 Other Specified Gross Payments |
| ST – tax other specified payments | This is the value, during the relevant period, for the amount withheld under the Pay As You Go (PAYG) arrangement. | #27 Tax Other Specified Gross Payment |
You need to set up two pay codes – one for Gross Payment and one for the Tax component as per screen shots below:
Working Holiday Maker
Normal pay – tax table as below – system will automatically select the correct pay code.
| Pay Type: | Location on Pay Summary: |
| PV – Working Holiday Marker Payment | #31 Working Holiday Payment |
| TH – Tax Working Holiday Maker | #32 Tax Working Holiday Maker |
You need to set up two pay codes – one for Gross Payment and one for the Tax component as per screen shots below:
Set these up if you need to set these up please see the full manual on how to set up:
Foreign Employment (see Payroll Manual)
Hire Firm (see Payroll Manual)
Independent Contractor (see Manual) – uses their ABN instead of their Tax file number.
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