Depreciation Assets - How to run - Spider

Important:  Before using Assets in Spider - please backup in back office files 131-141 

Path:  Spider >  Finance >  Assets Management >  Calculate Depreciation

Step 1:  To run depreciation

1. [Last Depreciation Date:] check the last date you depreciated you assets

2. [Depreciation Date]: select that date to depreciate too

3. Select [Calculate Depreciation] 

Step 2 Depreciation Schedule and printing reports

Important - print all Reports before finalising - we suggest printing a detail and summary and report and also Save a copy to your Server for future.

1. [Group By] select how you wish to show your asset e.g. by Ledger Code, Asset Type or Department

2. Shows you the depreciation as per the report 

3. [Print Reports] 

a)  New report for Spider will allow you to print summary (which is default) or detailed when ticked 

• you can print by Ledger Code or Asset Type or Department 

example of report done in detailed

  4.  [Print] will put the report in to excel as per example:

 Drill down:

Step 3  Finalise Depreciation

a) Make sure you have a BACKUP in back office - files 131 to 141 - before finalising your depreciation

b) All reports have been printed and saved

If you go out of screen you will get the following screen:

This screen will show you have not finalised this depreciation- note:  you will need to delete and re-run the depreciation if you have added or changed assets.

1. [Depreciation Date]

2. [Last Depreciation Date]

3. [Finalise or Edit] button 

Then you will get the [Finalise Depreciation] icon or reprint reports until correct.

Finalise your depreciation 

Once all figures are correct you can finalise your depreciation 

Select [OK]

Note - this now does monthly and annual depreciation

Step 4 Finalise the Asset Journal

Path:  Back office > Finance > Gen Ledger > Batch Transaction Entry

A Journal has been created - if you have set up to intergrate with Finance.

Finalise this batch.