Document - PCSentry

PCSentry is an App designed to cover the current functionality of Gatekeeper, however it operates on a tablets or phones using  an Android operating system. A suitable tablet would be the “Lenovo E10” ” or similar Lenovo E10 device. PCSchool recommends using the Brother QL-820 NWB printer as this has been tested and is known to be compatible with the software. For setup help, click here.

The PCSentry offers your school the ability to:

1. Allow students to sign in/out of the school (late arrival/early departure), as well as to monitor students using facilities like the gymnasium which may not require a reason to be selected.
2. Monitors visitors arriving and departing from the school. Visitors are prompted with questions created by the school prior entry.
3. Allow staff to sign in/out of the school to allow other staff to know who is on premise.

The benefit of the App includes its portability and the initial cost of hardware. It can be used by staff to record that they are leaving the school grounds or even contractors working within the school. It is fully integrated into the PCSchool School Management Software package but it may be used as a stand-alone app if you currently do not use PCSchool.

It is extremely important to ensure the label type you purchase matches the currently supported sizes. We strongly recommend a continuous label as the printer will cut to size based on the printed label.  This allows for changes without needing to purchase a new label size.

If you wish to use an alternative size there will be an additional cost to create this format. Feedback from schools has been that the yellow label (DK-44605) is a lot easier to spot on visitors than white. It is possible that continuous labels of the same width but a different length will work however as these are untested PCSchool cannot guarantee this. Likewise the W62RD works with both the Red/Black and Yellow/Black labels. Currently supported label sizes are...

If you choose to use an alternate label that works with the current setting, please email it@pcschool.net with the Brother label code so we can update the table above.

Setting up your printer.

Step 1: Initial configuration of the Brother QL-820NWB printer

1. Unbox the Brother QL-820NWB printer from the box.
2. Unbox one of the Brother labels.
3. Insert a Brother label into the Brother QL-820NWB printer.
4. Power the printer via the power adapter.
5. Use the [▲], [▼] and [OK] buttons to set language, date and time.
6. Change settings to not automatically power off:
   • Press [Menu] to enter the settings »
   • The display shows 'Settings' and press [OK] »
   • Go to option 'Auto Power Off' with the [▲][▼] buttons and press [OK] »
   • Option 'Adapter' is selected, press [OK] »
   • Choose option 'Off' with the [▲][▼] buttons and press [OK]
     
7. Change settings to turn off template mode:
   • Press [Menu] to enter the settings »
   • Go to option 'Template Settings' with the [▲][▼] buttons and press [OK] »
   • Option 'Template Mode' is selected, press [OK] »
   • Choose option 'Off' with the [▲][▼] buttons and press [OK]

Step 2: IP configuration of the Brother QL-820NWB printer

The following preparations need to be done by your network administrator:

1. It is important to have a fixed IP-address for the printer, because this is needed to be able to connect to the printer.
2. The printer will communicate via port 9100 from the display to the printer (on the local network).

Choose how you want the printer to connect to the network, and follow the steps:

Step 3: Configure the Customisation

1. Enter the settings for the customisation at https://apps.pcschool.net
   
   
2. Enter the fixed IP-address of the printer (as retrieved from the IT department, see step 2 above)
3. Choose the printer model
4. Select the correct orientation
5. Choose the correct label size