The Department of Education requires that schools report on student attendance for a set collection period. A simple file upload facility allows schools to upload the student enrolment and attendance information.
A report is available to extract the attendance data as a CSV file into Excel this will enable an electronic upload.
In 2020 there will be 2 reporting Periods these will be at the end of the First Semester and the Third Term.
Incoming Students and Leavers within the period will be included providing at the time they were at the school they attended on a full-time level this is classified as 90% or more and includes year levels 1 to 10.
If you are a non-Freedom School see the full document on DEEWR Tech Tip
Make sure you have updated to the latest Spider (currently 2020.08.27)
We will be creating the file in Spider (login to your Spider)
Spider > Staff (General) >Attendance > Attendance Management > Report Analytics > Analytics > Attendance Summary
- [From Date] – select the date you wish to go from
- [To Date] – select the last date
- [Campus] – if you use different campus and on wish to report for one campus select your
- [Year Level] e.g *D
- [Include Departed]
- [DEEWR Summary]
- [Export to PDF] – which will download the report as a PDF for you to check the data – when correct create the XML file
- [Export to XML] – popup – select which term you are doing
Select Semester 1 or if Term 3 type this in here [OK]
Example of PDF report
Check the PDF report – when correct create the .XML file
Adjusting XML File
Due to an omission in the Specs we were provided you may have to open the XML with Notepad and make an adjustment to the file. Ensure that the data between RoundCode reads as per the image below.
Upload the XML file you have just saved to your Government website