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Assets - Ledger Codes in Spider

Rebecca Evans
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Spider > Finance > Asset Management > Ledger Codes

Overview of screen:

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1. [Account] Ledger code from Model Account
2. [Name] Name of Ledger code 
3. [Depreciation Type]

D = Diminishing Value  - Depreciation % will be caluclated on the written down valve.

S = Straight Line - Straight Line Value.  Depreciation % will be calculated on the Purchase Price regardless of the written down value.

Y = Write Off 1st Year - the asset is written off in the first year
4.  [Depreciation % ] What is the depreciation rate %
5. [Next Item No.] this will default to the next available item no.
6. [Depreciation  Expense] General Ledger code - preset to look at only expense codes
7.  [Depreciation (Bal Sheet)  General Ledger code - preset to look at only balance sheet codes
8.  [Profit/Loss (income) General Ledger code - preset to look at only income codes
9.  [Profit/Loss (Bal Sheet) General Ledger code - preset to look at only balance sheet codes
10.  [Sales (income) General Ledger code - preset to look at only income codes
11. [Sales (Balance Sheet] General Ledger code - preset to look at only balance sheet codes
12. [Transfer] icon This will allow a Global change to the selected code, moving all asset under that existing code to another code as required.
13. [Edit] icon

This will put the information up in the top boxes so you can edit the ledger code details
14. [Delete] icon

This will delete the ledger code for assets created.
15. Profit/Loss Sale General Ledger code - preset to the required code

 

To create a new asset ledger code

You will need to have created a code to use under the Model account see manual:

Create General Ledger Accounts.pdf

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1. [Model Account] Select from drop down you general ledger code or type in
2. [Depreciation %] Type in your % - This will be the asset group default rate
3.  [Depreciation Type]

Select the required depreciation Type (note 'Do Not Depreciate' has been added for those assets that require maintenance only)
4.  [Depreciation - Expense] Select the General Ledger code to use (only expense code)
5.  [Depreciation - Balance Sheet] Select the General Ledger code to use  (only balance sheet codes available)
6.  [Profit/Loss on Sale - Income] Select the General Ledger code to use (only income accounts available)
7. [Profit/Loss on Sale - Balance Sheet] Select the General Ledger code to use (only Balance Sheet accounts available)
8. [Proceeds from Sale - Income] Select the General Ledger code to use (on income accounts available)
9.  [Proceeds from Sale - Balance Sheet] Select the General Ledger code to use (only Balance Sheet accounts available)
10. [Save] or [Cancel]  
     

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