MoE Roll Returns

Important

Important – Before attempting the Roll Return you must have done the following

The Scholastic module must be on the latest version available

Spider must be on the latest version available

You must have installed the latest version of Print Tray (PCSQ) 2019.08.08 or higher on the machine doing the Roll Return

You must have updated your Language Learning Index (for both Maori and Pacific Medium).

You must run a preview of the March 2021 Roll Return to activate the changes and create the additional code files required for 2021.

The purpose of this Guide is to take you through the process of preparing compulsory MoE data.

PCSchool is able to assist you in preparing the correct MoE information and in creating an accurate file to upload to the Ministry of Education.

A Roll return is a set of tables completed by New Zealand Schools. The Roll Return contains questions and tables which must be completed by the school in order to receive funding and or resources from the Ministry of Education.

PCSchool is fully compliant with the data required for the MoE Roll Returns and allows easy uploading of files via Web Services. It is only necessary to enter data in Student View once for this information to be compiled and lodged.

The Roll Return is completed by all NZ schools in March and July, and additionally by all non-private NZ schools with Year 9 and over in June and September.

Securities

The Compiler will need to have the security "867 Govt Reporting"

Approver will need to have the security "239 Submit government reporting". 

This security should be assigned by your PCSchool Security Administrator. If unsure please contact the Help Desk.

Print Tray (PCSQ)

Click on the following link for instructions on installation.

http://www.pcschool.net/download/PCSQ/PCSQ.pdf

Return Dates

The table below lists which schools have to complete returns when they are to be compiled.

Private Schools are NOT required to provide June and September returns.

From 2019 on, Teen Parent Units will not provide their own roll returns. Teen Parent Units’ students must be included in the host school’s return with a Student Type that reflects their attendance at the TPU.

E-Returns Official Timeline - Secondary and Composite Schools

E-Returns Official Timeline - Primary and Intermediate Schools

The table below summarises which tables are required for each school type.

Amendments for 2021

NB: Codes have been updated for you.

Maori Language Learning Index

At the beginning of each year the Language Learning Index for both Maori and Pacific Medium Level must be updated before the March MoE Roll Returns. You can use either ‘User Defined’ entries or the ‘Subject Supplement’ tab.

User Defined

Path:   Scholastic > System Functions > User Defined Codes

You will need to ensure that the Language Levels are set up in your User Defined Codes.

Maori Language Learning Index

Pacific Medium Language Level

Allocate the levels using Quick Student Data Entry

Path:               Scholastic > Administration > Quick Student Data Entry

It is important to realise that when using this method you need to delete the previous year’s entries. This can be done quickly by using the ‘Allocation of Language Learning’ under the Global Subject Modification.

However, should you use this process please be aware that it will delete all entries so if you wish to retain some of the information do not use it.

Subject Supplement

Path:               System Functions → Curriculum Control Files → Subject Supplement

Hours per Year, Instructional Year Level (Learning Zone), Language Level (Maori or Pacific Medium Level, depending upon the Subject). Note the students must have the subject allocated to them for this to work.

Common Errors

Please note that there are many, many errors and most you will not get. The list below is not complete. If you have trouble please contact us at the help desk.

* Unless otherwise specified fields are on student main information page.

Completing the Return – For the Compiler

For instructions on completing the return please click on the following link.

Running the Return

Completing the Return – For the Approver

for instructions on finalising and approving the return please click on the link below.

Approving the Return