Path: Back office > Finance > Gen Ledger > Batch Transaction Entry
This procedure creates a copy of an existing journal and the re-import of a General Ledger Journal at
required intervals. Once the journal is created and finalised, follow the steps in the example below to
export the journal, this will be the template for future imports.
Creating a Standing / Recurring Journal
|2.||Select the Journal Batch you wish to use a template|
|4.||Click on the browse button and save the file where you will be able to find it|
|5.||Click [ Begin Export] - the system will advise user when copy is done - Click on Exit View|
Retrieve the Standing Journal to be used as a Reversing Journal or Standing Journal
To prepare for the import open a new Journal Batch in General Ledger/Batch Transaction Entry.
Name the batch then click on the Import/Export button to begin process.
Follow steps in example below to retrieve either a straight import of the original journal figures or as a
reversal, i.e. debits in the original batch will be reversed and appear as credits, likewise credits will
reverse to debit entries. The imported batch is identified on the first item line as a Ledger Batch
Import. After importation exit the view and access the batch which can be edited if required and
finalised as per standard procedures.
|2.||Create a new Batch for this purpose|
|4.||Select [Import From File] or [Import and Reverse] depending upon what the Journal is for.|
|5.||Select the File you created for importing back into PCSchool|
In the fields other than GST Amount are flagged as undentified:
|7.||Click [Being Import]|
|8.||When the process is complete click OK|
|9.||Then click [Exit]|
Sample of an Imported Standing Journal
The batch can be edited before finalisation if needed. Any unapplied amount must be attended to.
|1.||Check for an [napplied amount] in red|
|2.||This would normally be GST;
• If the Standing Journal was created from a finalised batch GST would have been
• GST will automatically be created when the Journal is finalised.
|3.||Delete the GST line to remove the unapplied amount.|
|4.||Finalise the batch|
|5.||Optional; Print a hard copy for your records or to check the figures|