Staff Management - How to add staff and icons – PCSchool

One of the main benefits of the Freedom Identity Model is that you can use the same identity for numerous roles within the school.

If a student graduates and leaves (becomes an Alumni), then returns sometime later as a teacher or a parent you can select their Alumni identity to create their staff/caregiver information. In this way you will not have multiple records for the same identity and when details change, such as address or phone number, it will be updated in all instances where this identity is used.

As such it is recommended that you add to your employment application form a question asking ‘do you have any past association with the school / college’. This will help you identify if they may already be in your system.

Click here for security

Adding a New Staff Member

Path: Spider > Setup and Utilities > Spider Management > Freedom – Staff Management

1.	[Staff Member] type in a few letters of code
2.	[Search] if an old employee or new one that has not started yet select the search icon
3.	[Action] to Add a new Staff Member (not already in the system) Drop down - [Add from Identity] if you have a staff member that was currently a student or caregiver select this button see https://support.pcschool.net/hc/en-us/articles/360029548511
4.	[Clear All] before starting a new employee select this or to make the screen blank & [Auto-Capitalize] -This is an on/off button you can use as you prefer
5.	[Auto Capitalize] If you want the system to auto capitalize
6.	[Save]
7.	[Reset] to clear what you just did

Adding a New Staff Member

Once you have clicked save you will be taken to the following screen. This is the ‘Staff Personal’ screen.

Click if adding a Staff member that was a past Student or Caregiver

The Staff Details Page will come up. Simply enter the details in all the fields required.

Basic information required is Surname, Given Name and Date of Birth. On saving the system will generate the new Staff Key. However if you wish to change this you can do so by selecting ‘Replace Staff key’:

Replace a STAFFKEY

Upon Saving you will see that the system has auto-generated a [Staff Key] as I had left this blank. I
could have typed in a staff key and now I can so replace the current one by clicking on the ‘Replace
Staffkey’ button.

Please click on the links to show you how to enter the following:

	Personal (details above)
	Work Information
	Address
	Comments
	Medical Conditions
	Origin & Ethnicity
	Arrrival & Departure (when you have PCSentry or Gatekeeper)
	Staff identity & Security
	Passport & Visa
	Manage Relations
	Activity History
	Sign-In & Sign-Out
	Roles
	User Defined Items
	Medical History
	Professional & Personal Development
	Security Codes & Keys
	Vehicles
	Staff Documents
	Staff Eforms