Payroll - NZ - IRD payday filing – PCSchool

Payday filing is a new government requirement that changes the way you submit your employee payroll information to the Inland Revenue Department (IRD) from 1.4.2019

You will need to submit within 2 working days of each payday.

Click here for the IRD site

Step 1: Validation Report or from your Payroll Generation report that you do when doing your payroll

From Back office > Payroll > get your validation report to compare against your IRD payday filing

1.	Select the [Dates to and From] - as required
2.	Report - you can detailed or Summary
3.	Report Style - select the [Payroll Validation Report - NZ] from the drop down
4.	Print Option - Select [Print All]
5.	[Print]

Note: Match the numbers above with the pay day filing total below.

Log into Spider > Finance > IRD Payday

Screen overview

1.	Trans Date	Is the date of your payroll - note if you have two on the same date it will add them together
2.	Gross	Gross Pay - e.g. $29375.67 as per both reports
3.	Not Liable ACC
4.	Tax	Tax payable to IRD e.g. $4984.70 as per both reports
5.	Child Support	Child Support - both report should equal
6.	Loan	Student Loan - both report should equal
7.	Employer	Employer super contribution = Employer super $608.86 less the ESCT of $122.08 = $486.78
8.	Kiwi	Employee super
9.	Donations
10.	ESCT	ESCT - Super contribution
11.	Family Tax
12.	Poll
13.	Re-Process
14.	Delete Test Logs	To remove any Test logs

Step 2: To Process to the IRD a payroll you have just completed:

The dates to be processed will appear at the top of the screen as per example:

Checked your figures from your validation report
Select [Process] icon

Step 3: Print report then Process to IRD

1.	Select [Download PDF] and save your file on your computer
2.	[Process PayDay for DD/MM/YYYY] this will be the date of your payroll to process

Step 4: IRD

This page will automatically open - sign in

Wait while the computer connects and then it will work through each employee and you will see a [SUCCESS] next to each of their names

When completed you will get this box popup:

Check the dates etc - if you have done a couple of pays you might have to change the [Payroll Start Date]

Once correct select [Submit]

Select [OK]

You will now be on this page - scroll to bottom and find the date you just submitted.

Then Select [POLL]

1.	Will show you the transactions you have submitted to the IRD
2.	[Download PDF] you may wish to save this report for future on to your computer
3.	Select [Poll for IRD Response]

You will need to Log back into the IRD site.

At the top of the screen left hand site a message will pop up and disappear very quickly to say [Successful]

You have now completed sending your file to the IRD

[Re-Process] you would only use this if you had errors and had to re-Process your payroll to the IRD

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Payroll - NZ - IRD payday filing