Payday filing is a new government requirement that changes the way you submit your employee payroll information to the Inland Revenue Department (IRD) from 1.4.2019
You will need to submit within 2 working days of each payday.
Step 1: Validation Report or from your Payroll Generation report that you do when doing your payroll
From Back office > Payroll > get your validation report to compare against your IRD payday filing
1. | Select the [Dates to and From] - as required |
2. | Report - you can detailed or Summary |
3. | Report Style - select the [Payroll Validation Report - NZ] from the drop down |
4. | Print Option - Select [Print All] |
5. | [Print] |
Note: Match the numbers above with the pay day filing total below.
Log into Spider > Finance > IRD Payday
Screen overview
1. | Trans Date | Is the date of your payroll - note if you have two on the same date it will add them together |
2. | Gross | Gross Pay - e.g. $29375.67 as per both reports |
3. | Not Liable ACC | |
4. | Tax | Tax payable to IRD e.g. $4984.70 as per both reports |
5. | Child Support | Child Support - both report should equal |
6. | Loan | Student Loan - both report should equal |
7. | Employer | Employer super contribution = Employer super $608.86 less the ESCT of $122.08 = $486.78 |
8. | Kiwi | Employee super |
9. | Donations | |
10. | ESCT | ESCT - Super contribution |
11. | Family Tax | |
12. | Poll | |
13. | Re-Process | |
14. | Delete Test Logs | To remove any Test logs |
Step 2: To Process to the IRD a payroll you have just completed:
The dates to be processed will appear at the top of the screen as per example:
- Checked your figures from your validation report
- Select [Process] icon
Step 3: Print report then Process to IRD
1. | Select [Download PDF] and save your file on your computer |
2. | [Process PayDay for DD/MM/YYYY] this will be the date of your payroll to process |
Step 4: IRD
This page will automatically open - sign in
Wait while the computer connects and then it will work through each employee and you will see a [SUCCESS] next to each of their names
When completed you will get this box popup:
Check the dates etc - if you have done a couple of pays you might have to change the [Payroll Start Date]
Once correct select [Submit]
Select [OK]
You will now be on this page - scroll to bottom and find the date you just submitted.
Then Select [POLL]
1. | Will show you the transactions you have submitted to the IRD |
2. | [Download PDF] you may wish to save this report for future on to your computer |
3. | Select [Poll for IRD Response] |
You will need to Log back into the IRD site.
At the top of the screen left hand site a message will pop up and disappear very quickly to say [Successful]
You have now completed sending your file to the IRD
[Re-Process] you would only use this if you had errors and had to re-Process your payroll to the IRD
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