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This document outlines all the pre-requisites needed to create a new subject. The bulk of the setup is now in Curriculum Overview
Path: Staff General > Assessment > Curriculum Overview > Subjects
A shortcut to Curriculum Overview is also available via the Result Entry Tile
Overview of Main Subject Screen
To Create a new Subject
This will take you to the following screen
Overview of the top half of the screen
Overview of the bottom half of the screen
Once you have finished creating the subject you can then go onto the 'Subject Supplement'. Please click this link for instructions. Subject Supplement
Subject codes/numbers - Mandatory
When setting up subjects codes for the first time it is recommended that you give some serious thought to number ranges. You may think that you have a set group of subjects and do not need wide ranges, but then, the state or country you are in may decide to overhaul the syllabus and you may need to create further subjects. For this reason we suggest that the best way is to group your subjects by faculty. Below is a list of suggested ranges.
100-199 Languages eg English etc
400-499 Social Sciences
600-699 Physical Education
700-799 Other subjects
You will also see that some subjects are pre-loaded. These include things like 999992 Standard Tests and 999999 All subjects. Please do not alter these.
Within the ranges you can create many subjects. For example under languages.
101 English Level 1
102 English Level 2
103 English Level 3
104 Advanced English
105 English Literature
121 French Level 1
122 French Level 2
123 French Level 3
Within the Science Range you might have the following
301 General Science Level 1
321 Biology Level 1
322 Biology Level 2
331 Chemistry Level 1 etc
An abbreviation is exactly that. You want to keep it short without being too obscure. You will be using abbreviations a lot, particularly if you are utilising the timetable. Space is always at a premium when viewing timetables. I would suggest sticking to three alpha characters and 1-2 numerals (if necessary) by the year level. You have the description field to type the subject name in full so don't 'gild the lily' when it comes to the abbreviation.
ENG12 or 12ENG
Classifications - Optional
These are very useful and can be used to create order in your student reports. They are also used by NZ schools for denoting which subjects are NCEA and therefore contain exam entries and results. Another classification is RET. This is used for retiring codes. Currently classifications are still being created via Scholastic.
Path: System Functions > Curriculum Control Files > tab 8 Classif
To create a new Classification always start with Clicking on 'Clear View' or hitting F5.
Key Areas - Optional
Key areas are used for grouping types of subjects together. Another way of looking at it is that the Key Area is a Faculty code. Biology, Chemistry and Physics would all belong to the Faculty of Science so they would all have the Key area of Science. You can use either alpha or numeric characters.
To create a new Key Area you need to go to Curriculum Masters
Path: Staff General > Assessment > Curriculum Overview > Curriculum Masters > Key Areas
Create a Key Area